To take full advantage of the Deals application, you need to know how to create a deal. This document will walk you through each step so that you and your sales team can create deals at will moving forward.
How to Create a New Deal
You can begin by clicking on the + New Deal button in the top-right corner. Be aware that the deal you are creating will fit into the currently active sales pipeline. If you need to, select the appropriate sales pipeline by clicking the button just to the right of this one.
A menu will appear on the right titled Create Deals.
Note the fields that are required to make a deal: Deal Name, Stage, Status, and Currency.
The Deal Name can be anything you want. We recommend naming it something that indicates the lead involved, the business name, or other identifying information.
The Stage is where you want to place this deal within your current sales pipeline. A brand-new deal generally will fall into the first step, but this may not always be the case. You’ll also be able to quickly drag and drop deal cards anywhere in the pipeline in the future.
The Status provides three options: Open, Lost, or Won. New deals typically are always going to fall into the Open status, meaning that your sales team is actively pursuing this deal.
Won or Lost indicates that you closed the deal or failed to encourage your customer to purchase. You may want to take advantage of this if you are retroactively adding deals to the application for your reporting.
Deal Value & Currency
There are three additional fields you can use to further qualify this deal. The Deal Value indicates how much this deal is worth. For example, if you expect to make $1,000 off of this deal, you would enter 1,000. You can then select the currency type expected from the deal by using the dropdown under Currency.
Note - Our platform will automatically convert foreign currency to the actual value in your chosen currency. For example, if you choose USD as your default currency, but expect to be paid in euros, the amount in USD will reflect the conversion. You can learn more about this in our help article here.
Finally, you can select an Expected Close Date for this deal by clicking on the last field. This will open a calendar where you can select the expected date. The close date will always default to today.
Contract Type & Length
You can also set up a custom contract type and length for any new deal you create. By default, every new deal will be listed as "One-Time." This indicates that this deal features a one-time transaction where the business will conclude after money is exchanged. However, you can choose to set your contract type as monthly or annually for recurring transactions. You can then set the total length in the following field.
In addition to selecting a contract type, the total deal value field will update automatically as long as you have a deal value in place.
An Example Deal
Let’s quickly review our example deal:
We are attempting to make a deal with Kertzmann Inc, so we named it as such. Lisa Bain potentially filled out a form at a previous time determining that she is in the qualified stage.
The status is open because we are just beginning to move them through the pipeline.
We also set our expected deal value at $1,000 and associated it with the business and a person for future reference.
Finally, we switched our contract type to monthly because this particular deal features a repeating transaction every 30 days. This monthly contract will last 6 months total, which means that our total deal value is calculated to be $6,000 automatically.
When you are satisfied with your deal, you can click Create at the bottom of this menu. If you need to back out, click Cancel. You can also immediately start creating another deal after this one by clicking on Create and Add Another.
You will then head back to the My Deals tab. Your new deal should appear in the designated step of your pipeline.
Those are the basics of how to create a new deal for your sales pipeline. You can now grab that deal card and drag it to any of the steps in your pipeline at any time. You do this by clicking on the card, then dragging and dropping it.
Be aware that deals can also be tagged as won or lost by dropping the card into the fields that appear at the bottom of the screen. You can also delete a deal card from your system altogether by dropping the card into delete.
Final Note - While this covers the basics, there’s still much more you can do with any given deal card. We created a help article that explains how to use a deal card in detail. You will learn how to assign sales reps, associate deals with contacts, and much more.